Communicate & Collaborate

Video meetings in your browser — no downloads or installs for guests. Permanent room links. Embed video into your own product via API. Screen sharing, recording, and breakout groups. Free: 1 room, 100 participants. Pro: $8.99/user/month (3 rooms, recording).

OneDrive is best for small businesses already using Microsoft 365 who need a reliable place to store, share, and back up files. It gives your team access to documents from any device, whether they're in the office or working remotely. Files sync automatically so everyone always has the latest version. It also includes built-in security features like ransomware detection and a Personal Vault for sensitive documents.

Miro is an online whiteboard where teams can brainstorm, build diagrams, and collaborate on projects together in real time.

ClickUp is a great fit for small teams and agencies that want one tool to handle tasks, projects, docs, chat, and time tracking. Instead of juggling five different apps, you can manage your whole workflow in one place. It has a free plan that actually works, and paid plans start at $7 per user per month. The tool can feel overwhelming at first because it has so many options, but most small teams find a setup that works for them within a few weeks.

Audience interaction for meetings, presentations, and events. Live polls, Q&A with upvoting, quizzes, and surveys. Works inside PowerPoint, Google Slides, Teams, and Webex. Free: up to 100 participants, 3 polls per event. Paid from ~$15/user/month.

Microsoft Teams is best for small businesses that already use Microsoft 365 and want one place for chat, video calls, and file sharing. You can message teammates, run video meetings, and share files without switching between apps. It works on desktop, browser, and mobile so your team can stay connected from anywhere. If you're already paying for Microsoft 365, Teams is likely already included in your plan.

Onboarding0 helps you get new hires productive from day one by automating the entire onboarding process. You upload your company docs and policies, and AI builds personalized 30-day plans with milestones and tasks for each new team member. New hires get an AI chat assistant that answers their questions instantly using your company's own knowledge base.

Started as gaming chat, now the go-to for online communities. Always-on voice channels, role management, and massive bot ecosystem. Free for most use cases.

Butter is a collaborative meeting platform designed to make workshops, training sessions, and team meetings more engaging. It gives you built-in polls, breakout rooms, agendas, timers, and recap summaries so your meetings lead to clear outcomes. Note: Butter was acquired by Miro in 2024 and now redirects to Miro Engage. The free plan supports up to 50 team members. Business plans start at $30/month per pro member. Highly rated at 4.4/5 on G2 with users praising its fun, engaging meeting experience.

Async team messaging — conversations organized into threads by topic, not endless chat streams. No online status indicators. Built by the Todoist team. Great for remote teams across time zones. Free: 1 month history, 5 integrations. Unlimited: $6/user/month.