Handle Documents & Data

Google Sheets is a great fit for any small business that needs to track data, build reports, or collaborate on numbers without paying for extra software. You get a full-featured spreadsheet in your browser, on your phone, or on your tablet — no installation needed. Your whole team can work in the same file at the same time, and every change is saved automatically with a full version history. It connects with tools you likely already use, like Salesforce, Asana, and QuickBooks, and it opens and edits Excel files without a hitch.

Google Workspace is the go-to productivity suite for small businesses that want email, file storage, video calls, and document tools all in one place. You get a professional email address at your own domain, plus apps like Docs, Sheets, Meet, and Drive that your whole team can use together in real time. Every paid plan now includes Gemini, Google's AI assistant, built right into Gmail, Docs, and more. It's a strong fit for teams of any size that already live in the Google ecosystem or want a reliable, cloud-based alternative to Microsoft 365.

Share files up to 10GB with a link — encrypted, no sign-up. Small files upload to cloud (24hr). Large files stream peer-to-peer. Completely free. Free. No paid tiers.

Backblaze makes cloud backup and storage simple and affordable for small businesses. Their Computer Backup product gives you unlimited backup for every computer in your office at a flat monthly rate — no storage caps, no complicated tiers. Just install the app and everything gets backed up automatically. For businesses that need object storage, Backblaze B2 offers S3-compatible storage at $6 per terabyte per month — roughly one-fifth the cost of AWS S3. You get free egress up to 3x your stored data each month, plus unlimited free downloads through partner CDNs like Cloudflare and Fastly. Backblaze serves over 500,000 customers in 175 countries and has earned G2 awards for Best ROI, Best Support, Highest User Adoption, and Easiest to Use in 2026.

Google Drive is a great fit for small businesses that want one place to store, share, and work on files together. You can keep documents, spreadsheets, presentations, PDFs, and more in the cloud so your whole team can access them from any device. It works especially well if you already use Gmail or other Google tools. The free plan gives you 15GB of storage, and paid Google Workspace plans unlock more space and team features.

Online PDF tools — merge, split, compress, convert, and edit PDFs in your browser. No software to install. Upload, pick your task, download the result. Free with daily limits. Premium from $4/month.

Online PDF toolkit — compress, convert, edit, sign, and merge PDFs in your browser. 20+ tools. AI summarizes and translates documents. No software to install. Free: 2 tasks/day. Pro: $10/month. Team: $7/user/month. AI features included on paid plans.

Zapier Tables is best for small teams that already use Zapier and need a simple database to store, organize, and act on data without building something from scratch. You can create tables to hold contacts, leads, tasks, or any structured info, then trigger automations directly from that data. It works like a lightweight spreadsheet but is built to connect with Zapier's 6,000+ app integrations. If your team is tired of messy spreadsheets but not ready for a full database tool, Tables fills that gap cleanly.

Framer is a website builder with a visual design canvas, built-in animations, responsive design, and one-click publishing. Design freedom closer to Figma than typical no-code builders. CMS for blogs and dynamic content. Free to build and test. Paid from $5/month (annual) for custom domains.

Coda is a doc-meets-database-meets-app platform that lets you build custom workflows inside a familiar document interface. You can create interactive buttons, tables, and automations — like a button that sends a Slack message or updates a Jira ticket — turning static documents into working tools your team actually uses. Packs (integrations) connect Coda to Slack, Jira, Google Calendar, GitHub, Salesforce, and 600+ other tools. Templates give you pre-built solutions for OKR tracking, meeting notes, product roadmaps, and more. Coda AI helps generate formulas, summarize content, and draft text inside your docs. Free tier available for individuals and small teams.