Handle Documents & Data

AI-powered workspace — notes, AI chat, database, and website hosting in one platform. AI summarizes documents, generates content, and answers questions about your data. Free: 70 daily AI credits, 100-row database, 3 hosted projects. Pro: $17/month.

AI image editing and optimization — remove backgrounds, upscale photos, restore images, generate product shots. Text prompt editing. Batch processing for catalogs. Free: 15GB storage, 45 monthly credits. Pay-as-you-go: $0.10/credit.

DocuSign is best for small business owners who need a trusted, legally binding way to get documents signed without printing, scanning, or mailing. You can send contracts, agreements, and forms to clients or employees, and they can sign from any device in minutes. It works with tools you already use, like Google Workspace, Microsoft 365, Slack, and Salesforce. If your business regularly sends contracts, onboarding paperwork, or sales agreements, DocuSign can save you hours every week.

Full office suite — documents, spreadsheets, presentations, and PDF editor. Compatible with Microsoft Office files. Works on every platform with cloud sync. Free (with ads). Pro: ~$35.99/year removes ads and adds cloud storage.

Foxit PDF lets individuals and teams create, edit, sign, and manage PDF documents across desktop and mobile platforms.

Notion is an all-in-one workspace where your team can write notes, track projects, build databases, and share knowledge — all in one place. Instead of juggling separate apps for documents, project boards, and wikis, Notion puts everything under one roof. Over 100 million people use it, from solo freelancers to large companies. The free plan is generous. You get unlimited pages, a calendar, email, basic forms, and databases at no cost. When your team grows, the Plus plan starts at $10 per member per month and adds collaboration features. Notion also includes built-in AI that can search across your workspace, write drafts, summarize long documents, and fill in database fields automatically — saving you hours of manual work each week. Where Notion really shines is flexibility. You can mold it into almost anything: a CRM, a content calendar, a hiring tracker, or an internal wiki. It connects with about 197 other apps, including two-way syncing with tools like Jira, GitHub, and Asana. If your business needs one hub to organize everything, Notion is a strong contender.

Box is best for small businesses that need a secure place to store, share, and manage files with their team and outside clients. You can store all your documents in one place, control who sees what, and sign contracts without leaving the platform. Box also uses AI to help you pull insights from documents and automate repetitive tasks. It works well for teams that handle sensitive files and need to meet compliance rules like HIPAA or SOC 2.

SaveForm lets you collect contact form submissions from your website without building or running a server. You just point your existing form at SaveForm's URL, and every submission lands in a clean dashboard — searchable, exportable, and spam-filtered. It's the fastest way to stop losing leads in your inbox.

Algolia is a search and discovery API that powers the search bar for over 18,000 websites and apps. If you have ever typed into a search box and watched results appear instantly as you type — that is the kind of experience Algolia delivers. It handles everything from basic keyword search to AI-powered product recommendations, personalized results, and even conversational search powered by generative AI. For small businesses, Algolia shines when you have a product catalog, knowledge base, or content library that your customers need to search through. The platform offers pre-built integrations with popular e-commerce platforms like BigCommerce, Magento, and WordPress, plus developer tools for custom implementations. You get features like typo tolerance, synonym management, and faceted filtering right out of the box. The free tier gives you 10,000 search requests and 100,000 records per month at no cost, which is enough for many small business websites. When you need more, the pay-as-you-go model means you only pay for what you use.

Adobe Acrobat Sign is best for small businesses that regularly send contracts, agreements, or forms for signature. It lets you send documents to clients or employees for e-signature from any device, track who has signed, and store completed documents securely. It works well alongside Adobe Acrobat for teams that already use PDF tools in their daily work. If your business handles a lot of paperwork — think sales contracts, HR forms, or client onboarding — this tool can help you get documents signed faster without printing anything.